Privacy & Data Governance

Catalyst Colloquia, as the convening secretariat for PrecisionOnco 2027, is committed to safeguarding the personal, academic, and financial information of all participating delegates, speakers, faculty investigators, and commercial sponsors. This policy outlines our collection, storage, and processing protocols in compliance with applicable international standards, including the EU General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).

1. Data We Collect

We process personal and institutional data strictly necessary for event governance, peer-review intake, and delegate registration:

• Identification & Academic Affiliation: Full name, professional credentials (MD, PhD, etc.), primary institutional affiliation, departmental appointment, and country of residence.
• Direct Contact Records: Institutional email address, office telephone numbers, and designated correspondence addresses.
• Editorial & Research Submissions: Abstract titles, structured summaries, co-author rosters, grant disclosures, and presenter defense preferences.
• Billing & Transaction Logs: Institutional billing addresses, VAT/tax IDs, and payment verification receipts. Full payment card details are processed directly via secure, PCI-DSS Level 1 compliant gateways and are never stored on colloquium servers.

2. Purpose and Legal Basis of Processing

Your information is processed under the following lawful bases:

• Contractual Performance: Processing delegate badges, confirming podium assignments, delivering accredited 14.5 Educational Contact Hour certifications, and reserving headquarters venue lodging.
• Academic & Editorial Governance: Coordinating double-blind peer reviews, publishing serialized DOI proceedings, and cataloging conference programs.
• Legitimate Professional Interest: Disseminating critical scheduling updates, session materials, and official invitation documentation for entry visas.

3. Third-Party Disclosures & Data Protection

We do not sell, rent, or trade academic attendee rosters or contact data to commercial third parties, brokers, or list aggregators. Delegate details are disclosed only to certified operational partners essential to conference delivery:

• Accreditation evaluation authorities for continuing education auditing.
• The official conference lodging venue for verified group room-block reservations.
• Secure technical processing engines (such as Web3Forms and accredited payment gateways).

4. Data Retention & Delegate Rights

Academic abstract dossiers and contact certifications are retained for regulatory auditing of continuing education contact hours. Under GDPR and CCPA, delegates retain the right to request access, rectification, or complete erasure of their personal profile records by submitting a written request to the secretariat.